The User management add-on needs to be installed and activated to see the features mentioned in this documentation.
User Access settings let you control who can view and edit your form submissions. These settings can be found in your WordPress dashboard under Ninja Forms > User Access.
Ordinarily, access to Ninja Forms submissions are restricted to individuals with the Administrator user role only.
User Access features allow you to grant individuals of different WordPress user roles permission to view-only or view + edit submissions. You could, for example, allow all Editors to view and edit submissions, and grant all Authors view-only permissions. Custom user roles are supported.
Note: The “Legacy Submissions Page” setting under Ninja Forms > Submissions > Advanced Settings must also be disabled for non-admin roles to view the Submissions page.
Grant access to view submissions
Grants selected user role(s) permission to view-only form submissions (cannot edit or delete).
Any role selected under Owner will be able to view their own form submissions only.
Any role selected under Others will be able to view all form submissions.
- A role granted Others permission will be granted Owner by default; someone can’t view all form submissions without also being able to view their own.
Grant access to edit submissions
Grants selected user role(s) permission to view + edit form submissions (cannot delete).
Any role selected under Owner will be able to view + edit their own form submissions only.
Any role selected under Others will be able to view + edit all form submissions.
- A role granted Others permission will be granted Owner by default; someone can’t view + edit all form submissions without also being able to view + edit their own.
- A role granted Edit permission will be granted View permission by default; someone can’t edit form submissions without being able to view them.