Ninja Forms +
Zapier

Your forms collect the data. Your team lives in Slack, Google Sheets, HubSpot, Asana, and a dozen other tools. The Ninja Forms Zapier add-on closes the gap. Connect your WordPress forms to 5,000+ apps and let every submission trigger the right action automatically, no code and no manual copying required. With Ninja Forms + Zapier, you can:

Key Features of the Ninja Forms Zapier Add-On

Connect to 5,000+ apps through one integration

Zapier’s app directory is one of the largest in the automation world, and every app in it becomes a potential destination for your form submissions. Whether your team uses a mainstream CRM or a niche project management tool, if it has a Zapier integration, Ninja Forms can send data to it. You add one add-on; you unlock thousands of connections.

Trigger-based automation that runs without you

Every form submission becomes an automatic trigger. The moment someone clicks Submit, Zapier receives the data and dispatches it to the connected app. Nothing sits in a queue waiting for your attention. Your team gets the notification, the spreadsheet row appears, the CRM contact is created – all before you’ve opened your inbox.

No-code setup using Zapier’s visual interface

Setting up the connection takes minutes and requires no developer. Inside Ninja Forms, add a new Zapier action under Emails and Actions and paste in the webhook URL generated by Zapier.

On the Zapier side, you can describe your workflow in plain language using Zapier’s Copilot feature and let it configure the integration for you, or build the Zap manually by selecting Ninja Forms as the trigger and mapping fields to your destination app. Either way, there is no code to write.

Multi-step Zaps from a single form submission

One submission does not have to go to one place. Zapier’s multi-step Zaps let a single form trigger a chain of actions across different apps. A contact form submission can create a row in Google Sheets, post a notification to a Slack channel, and add a contact to your CRM, all at once, from one form, with one Zap.

Field mapping gives you precise control over your data

After a test submission, Zapier recognizes every field in your form and makes them available to map to any field in the destination app. You decide which form field feeds which destination field. Name goes to First Name. Email goes to Contact Email. Message goes to Deal Notes. The visual mapper puts that control in your hands without requiring any technical setup.

When to Use Zapier Instead of a Direct Integration

Ninja Forms offers direct integrations for many popular services. Zapier fills the gap when a direct integration does not exist for your specific tool. It is also the right choice when you need multi-step workflows that chain several apps together, or when your team already uses Zapier to manage other automations and wants a consistent approach. If the tool your team relies on is in Zapier’s directory, the Zapier add-on makes it reachable.

How to Connect Ninja Forms to Zapier

The setup follows a short sequence. Install and activate the Zapier add-on in WordPress. Log into your Zapier account and create a new Zap. Use Zapier’s Co-Pilot to describe your workflow, or select Ninja Forms as the trigger app manually and choose “New Submission” as the trigger event. Zapier generates a webhook URL. Copy that URL, open the form you want to connect in Ninja Forms, add a Zapier action under Emails and Actions, and paste the webhook. Submit a test entry from the form preview. Zapier receives the test data, maps your fields, and your Zap is ready to configure the action steps.

If you update your form fields later, re-sync with Zapier by running another test submission so Zapier picks up the new field list.

Common Use Cases

• Send leads to your CRM without manual entry: Connect a contact or inquiry form to HubSpot, Pipedrive, or any CRM in Zapier’s directory. Every submission creates a new contact or deal automatically. Start with a pre-built lead capture template or build your own.
• Log submissions to a spreadsheet: Route form data to Google Sheets or Airtable for reporting, review, or handoff to another team. Each submission appends a new row with the fields you mapped.
• Notify your team in Slack or Teams: Post a message to a Slack channel or Microsoft Teams workspace the moment a form is submitted. Keep your team informed without checking email or a dashboard.
• Create tasks from form submissions: Turn service requests, bug reports, or intake forms into tasks in Asana, Trello, or Monday.com. Field data maps directly to task titles, descriptions, and assignees.
• Trigger email sequences from a form: When a contact form or opt- in form is submitted, add the subscriber to a Mailchimp audience, an ActiveCampaign automation, or any other email platform connected to Zapier.
• Connect to tools without a native Ninja Forms integration: When a direct add-on does not exist for your specific platform, Zapier is the bridge. If your tool is in Zapier’s directory of 5,000+ apps, Ninja Forms can send data to it.