Purchase Order Form

With digital purchase order form templates, you can order supplies, track internal purchases, and standardize procurement faster and more reliably. Ninja Forms lets you set up a fully functional purchase order form with itemized fields, automated totals, and formatted PDF exports.

Start With a Sample Purchase Order Form

Above is an example of a purchase order form that you can create with Ninja Forms. This flexible layout gives you everything you need to capture order details clearly. Use it as-is or tailor it to your exact process.

Customize Your Purchase Order Form Template​ — No Coding Required

Our flexible form features help streamline data entry, improve accuracy, and keep everything looking polished right from your WordPress dashboard:

• Calculate totals automatically: Use the free Calculations feature to total item costs, taxes, shipping, or discounts.
• Trigger smart fields with conditional logic: Display fields like shipping details or internal approvals only when necessary. The Conditional Logic add-on helps keep your form clean and relevant.
• Control the layout for a professional look: Organize fields into columns and sections with the Layouts and Styles add-on so everything is easy to read and fill out.
• Generate a PDF copy for your records: Automatically create a printable PDF of each order in WordPress. The PDF Form Submission plugin is perfect for recordkeeping and emailing vendors.
• Customize fields to match your process: Add and edit fields like supplier details, order dates, item descriptions, unit costs, and shipping information. Then save your form as a template to reuse every time.
• Export data or automate follow-ups: Send order details via email or schedule data exports with the built-in email and submission add-ons.

How to Build a Purchase Order Form in WordPress

Set up your purchase order form template in a few simple steps:

1. Install and activate the free Ninja Forms plugin.
2. Create a new form using our pre-built template or start from scratch.
3. Use our drag-and-drop builder to add essential fields like order number, vendor name, product details, and quantity.
4. Customize each field with descriptions, conditional logic, or required status.
5. Add optional actions like generating PDF copies or sending confirmation emails.
6. Publish your form on a dedicated page or post.

Choose the Form Builder Trusted by Top Brands

Ready to simplify your purchase order process? With Ninja Forms, you don’t need to commit to a pricey bundle. Just start with the free form builder, then select only the add-ons you need to manage your purchase orders with precision.